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Events & seasonsOffice managers

Office Christmas Party: Rides Home for the Team

Updated 3 min read

Whoever ends up organising the office Christmas party usually ends up organising the getting-home part too, even though it's rarely written into the job description. Twenty or thirty colleagues finishing a julfest at the same time, in the same part of town, on a night when everyone's had a drink, is a coordination problem — and it's one that's much easier to solve with a plan than by leaving everyone to find their own way at 11pm.

This guide is for the person doing that organising: how to set up multiple rides for the team, and how to handle it on one receipt rather than everyone claiming a taxi separately.

On this page
  1. Booking for a group, not just one car
  2. Multiple bookings, one company receipt
  3. No surge pricing on the night everyone needs a ride
  4. If the evening runs later than planned

Booking for a group, not just one car

For a team night out, the practical approach is usually several smaller bookings timed around when people are actually leaving, rather than one large vehicle everyone has to coordinate around. Colleagues heading to similar parts of town can share a ride; others heading elsewhere get their own. Each is a fixed price, agreed in advance, so there's no surprise cost per ride.

If you know roughly when the evening will wind down, book the return rides ahead of time the same way you'd book the venue — it's easier to adjust a booked pickup time than to arrange transport from scratch once people are ready to leave.

Multiple bookings, one company receipt

Book each ride under the company's details so every trip comes with a receipt showing the VAT line, made out to the company rather than to whichever employee happened to book it. That's the difference between one clean expense line and a stack of individual reimbursement claims to sort through in January.

  • Book rides in the company's name so receipts are made out correctly from the start
  • Group colleagues heading the same direction into shared bookings where it makes sense
  • Set pickup times around when the party is actually expected to wind down, and adjust if it runs late

No surge pricing on the night everyone needs a ride

December evenings, and Christmas party season specifically, are exactly when transport demand across the city spikes. Because there's no surge pricing, a fixed price agreed when you book doesn't change because it's the busiest night of the season — useful when you're trying to budget the evening's transport in advance rather than after the fact.

If the evening runs later than planned

Julfest evenings rarely end exactly on schedule. Free waiting time on each pickup means a short delay at the venue door doesn't turn into a problem, and if plans shift more than that, adjusting a booked pickup time is far simpler than trying to find transport for a group after the fact.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting on every pickup, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

Can I book several rides for the team, all receipted to the company?

Yes — book each trip with the company's details so every receipt is made out correctly with the VAT line, rather than mixing individual and company bookings.

Is it cheaper to book one big vehicle for the whole office?

Not necessarily better — for a team spreading out across the city at the end of the night, several smaller bookings timed to when people are actually leaving is usually more practical than coordinating one large group around a single pickup.

Does the price go up for rides during busy Christmas party season?

No — there's no surge pricing. The fixed price agreed at booking holds regardless of how much demand there is that night.

What if the party runs later than the pickup times we booked?

Free waiting time covers short delays, and pickup times can be adjusted if the evening is running significantly later than planned.

Will each colleague get their own receipt, or does the company get one?

Receipts follow how each ride is booked — book under the company's details for a company receipt with the VAT line, made out to the business rather than the individual traveller.

Book a car for this journey

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • A receipt with the VAT line, made out to you or to your company.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.
See your fixed priceSee the price list

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