Airport Transfer Receipts for Business Travel
3 min read
Expensing a taxi is usually the easy part of a business trip and the receipt is where it gets annoying — a handwritten slip with no VAT breakdown, a name that doesn't match the traveller, or nothing at all if the driver didn't have a printer. None of that works for an accountant trying to close out a trip properly.
This guide covers what an Arlanda transfer receipt actually contains, and how to get one made out to your company rather than to you personally, so it drops straight into an expense system without a follow-up email.
On this page
What's on the receipt
Every booking generates a proper receipt automatically once the trip is paid — the fixed price for the journey, the 6% VAT clearly itemised as its own line (the applicable rate for passenger transport in Sweden), the route and date, and who the receipt is made out to. It's a document built to be filed, not a taxi slip you'd need to explain to whoever processes expenses.
Billing it to a company instead of a person
When you book, choose "Company" instead of "Private traveller" and the receipt is made out to the company's name rather than yours. You can add the company's country and its registration details — a Swedish company's details are validated at booking, and a company registered outside Sweden can enter its own registration or VAT number in free text, since that format varies country to country.
There's also a reference field for a cost centre or project code, so the receipt arrives with whatever internal reference your finance team asks for already attached — useful when a trip needs to be tagged to a specific budget line rather than a general travel category.
Why this matters more for a company card than a personal one
A traveller reimbursed personally can usually get away with a rougher receipt and a manual expense note. A company card charge that an accountant has to reconcile against an actual VAT return is a different standard — the VAT line has to be there and it has to be correct, or the whole line item becomes a manual fix rather than something that clears automatically.
Because the price is fixed and prepaid by card at booking, there's also no cash slip to lose and no need to reconstruct what a trip cost after the fact — the receipt that arrives by email is the same figure charged to the card, with nothing to reconcile against a bank statement later.
Booking a business trip transfer
- Enter your route and choose "Company" as the traveller type at the details step.
- Add your company's name, country and registration details, plus a cost centre or project reference if your finance team needs one.
- Add your flight number for an arrival — we track it live so the pickup time follows your actual landing.
- Pay by card. Your receipt, with the VAT line and your company's details, arrives by email once the trip is complete.
What every Förare booking includes
The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.
- Flight tracked — pickup follows your live arrival
- 45 minutes free waiting, from your driver's confirmed arrival
- No terminal fee
- No surge pricing, ever
- Free cancellation up to 12 hours
Questions people ask before booking
Can the receipt be made out to my company instead of to me?
Yes — choose "Company" as the traveller type when you book, add the company's name and details, and the receipt is issued in the company's name.
Is VAT itemised separately on the receipt?
Yes — the receipt shows the 6% VAT rate as its own line against the fixed fare, rather than folded into a single total.
My company is registered outside Sweden — can I still get a proper receipt?
Yes. A non-Swedish company can enter its own registration or VAT number in free text at booking, since the format differs by country, and the receipt is issued to the company either way.
Can I add a cost centre or project code to the receipt?
Yes — there's a reference field at booking for exactly that, so the receipt carries your internal reference without any follow-up.
When does the receipt arrive?
By email once the trip is complete, matching the price charged to the card at booking — there's nothing further to request.
Do I need a company account to bill a trip to my employer?
No — any traveller can choose "Company" as the receipt recipient at booking. Each booking is paid by card and gets its own receipt.
Book your Arlanda pickup
Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.
- One fixed price for the whole car, 6% VAT included, shown before you pay.
- A receipt with the VAT line, made out to you or to your company.
- Cancel free of charge more than 12 hours before pickup, refunded in full.
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