Sharing One Car to Arlanda with Colleagues

The price for the trip is for the vehicle, not per passenger, so three colleagues sharing a car to the airport pay the one fixed price shown before booking — split however your team prefers, or put entirely on a company receipt. The vehicle category you pick just needs to fit the group and their luggage; a Standard or Business car covers most pairs and trios comfortably, and an SUV or Minibus handles a bigger group with more bags.

A booking is made for one pickup address and one drop-off address. If your team is spread across different parts of the city, the straightforward approach is agreeing on a single convenient meeting point — an office, a hotel lobby, one colleague's building — and booking the car from there, rather than assuming the driver can route between several homes on the way to the airport.

If you specifically need multiple pickup stops on one trip, mention it in the booking notes and contact support before you book to confirm whether it's possible for your route — it's not something to assume works without checking first.

1. Agree the meeting point and the vehicle category that fits everyone plus luggage.
2. Book with a company receipt selected, so the document goes to finance rather than to one traveller's personal name.
3. Add your flight number — we track it and time the pickup to your actual landing on arrival trips; for this departure trip, set the pickup time with enough margin for the whole group to check in together.
4. Driver details — name, phone number and licence plate — are sent before pickup, so whoever's coordinating the group knows who to look for.

A short business trip usually means each colleague brings a cabin bag and maybe a laptop bag, which fits comfortably within most categories' luggage budget for a group of two or three. If it's a longer trip with checked bags for everyone, or the group is carrying equipment or materials for the trip itself, count the luggage properly against the category's combined budget rather than assuming the passenger count alone decides the right car.

Beyond the convenience of travelling together, one booking with a company receipt gives finance a single line to reconcile against the trip rather than several individual claims that each need matching to the same journey. If your company already tracks travel by trip rather than by traveller, this tends to be the version of the booking that causes the least back-and-forth afterward.