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Visiting Professors Arriving in Stockholm or Uppsala

Updated 3 min read

A visiting professor's travel usually gets reimbursed through the host university's own systems, which means the paperwork matters as much as the trip itself — a receipt in the wrong name, or missing the details a university's finance office expects, can turn a straightforward reimbursement into weeks of back-and-forth.

This guide covers booking an airport transfer to Stockholm or Uppsala in a way that keeps that paperwork clean from the start, whichever end of the arrangement you're on.

On this page
  1. Receipts made out to the university
  2. Who books it: you, or the department hosting you
  3. Arriving into Uppsala rather than central Stockholm
  4. Flight tracking for a long-haul arrival
  5. Luggage for a longer stay

Receipts made out to the university

At booking, choose the company receipt option and enter the university's details rather than your own — the receipt generated after the trip is then made out to the institution, showing the total price and the VAT line clearly, ready to submit through whatever expense system the university uses.

Who books it: you, or the department hosting you

Either works. A hosting department can book the transfer directly with your flight number and phone number, so your driver details arrive straight to you while the receipt goes to the department's own records. Equally, you can book it yourself and simply enter the university's name and details in the company receipt field — the trip and the receipt end up the same either way.

Arriving into Uppsala rather than central Stockholm

If your visiting position is at Uppsala University rather than in Stockholm, the transfer works the same way — book Uppsala as your destination and the fixed price and route are calculated for that address specifically, not adjusted from a Stockholm figure.

Flight tracking for a long-haul arrival

Academic visits often involve long-haul flights with connections, which are more prone to delay than a short regional hop. Give us your final flight number and we track it live, so your pickup follows your actual landing regardless of how the earlier legs of your journey went.

Luggage for a longer stay

A visiting position often means more luggage than a short business trip — books, equipment, or simply a longer stay's worth of belongings. Choose a vehicle category with enough luggage capacity for what you're bringing, and mention anything unusually bulky in your booking notes so it's confirmed before pickup.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

Can the receipt be made out to my university instead of to me personally?

Yes — choose the company receipt option at booking and enter the university's details; the receipt afterward is made out to the institution with the price and VAT line shown.

Can the hosting department book the transfer instead of me?

Yes — they can book it with your flight number and phone number so your driver details reach you directly, while the receipt is kept under the department's own records.

Do you serve Uppsala, or only central Stockholm?

Uppsala is within our service area along with Arlanda and Stockholm — book it as your destination and the price is calculated for that exact address.

What if my journey involves a connecting flight?

Give us the flight number for your final leg into Arlanda and we track that flight live, so your pickup follows its actual landing regardless of your earlier connections.

Is there a deadline for booking a transfer for an academic visit?

There's no minimum lead time stated here beyond booking with enough notice for your own schedule — and free cancellation up to 12 hours before pickup means booking early carries no risk if your visit's plans change.

Book your Arlanda pickup

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • A receipt with the VAT line, made out to you or to your company.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.
See your fixed priceSee the price list

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