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Airport Transfers in a Relocation Package

Updated 3 min read

An arrival transfer is a small line item in a relocation package, but it's often the first thing a new hire actually experiences of the move — landing in an unfamiliar country, possibly for the first time, with no idea how ground transport works locally. Getting that first hour right sets the tone for the relocation more than its cost would suggest.

This guide covers booking on a relocating employee's behalf, what to tell them in advance so a first-time arrival feels manageable, and how the receipt works for the package's budget.

On this page
  1. Booking for someone who's never done this before
  2. What to tell them before they fly
  3. Booking for a new address they haven't seen yet
  4. Receipts for the relocation budget
  5. Family relocations, not just the employee
  6. The follow-up trip, once housing is settled

Booking for someone who's never done this before

Book with your own HR contact details, entering the employee's name and flight number so the driver knows who to collect — the driver-detail notification (name, phone number, licence plate) still reaches the employee directly before pickup, which matters more for someone unfamiliar with the country than for a seasoned business traveller, since it's their one point of certainty in an otherwise unfamiliar arrival.

What to tell them before they fly

A short note in the relocation pack — that a driver will be waiting with a fixed, already-agreed price, that they'll get a text with the driver's details before landing, and that no cash or negotiation is needed — removes a surprisingly large amount of anxiety for someone arriving in Sweden for the first time. It's a small addition to a relocation pack that otherwise covers housing, registration and banking.

Booking for a new address they haven't seen yet

If the employee is heading to temporary housing or a serviced apartment arranged as part of the relocation, enter that address directly as the drop-off — the employee doesn't need to know the address themselves in advance, since the driver has it from the booking.

Receipts for the relocation budget

Choose the company receipt option and enter your company's name so the receipt is made out correctly for the relocation package's budget, with the price and VAT line shown — straightforward whether the package is tracked centrally by HR or reimbursed to the employee individually.

Family relocations, not just the employee

A relocation often means a whole family moving together, sometimes on the same flight, sometimes across separate ones if travel had to be split up. If it's a family arriving together, describe the group size and luggage in the booking notes so the right vehicle category is confirmed in advance — a relocating family's luggage load is usually well beyond a single business traveller's.

The follow-up trip, once housing is settled

Some relocation packages include a second, later trip once permanent housing is arranged, separate from the initial arrival into temporary accommodation. That's booked the same way, as its own transfer, whenever the timing is confirmed — there's no need to plan it out at the same time as the first arrival, since it's an entirely separate booking whenever it happens.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

Can HR book the arrival transfer on the new employee's behalf?

Yes — book with your own contact details, entering the employee's name and flight number. The driver-detail notification still reaches the employee directly.

What should we tell the employee before they fly?

That a driver will be waiting with a fixed price already agreed, that they'll receive a text with the driver's details before landing, and that no cash or negotiation is needed at pickup.

Can the drop-off be temporary housing the employee hasn't seen yet?

Yes — enter that address directly at booking; the employee doesn't need to know it themselves, as the driver has it from the booking.

How is the receipt billed for a relocation package?

Choose the company receipt option and enter your company's name — the receipt is made out to the company with the price and VAT line shown.

Does the employee need to speak Swedish or have local currency for the pickup?

No — the price is agreed and paid before the trip, so there's nothing to pay or negotiate at pickup.

Book your Arlanda pickup

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • Your driver's name, number and registration plate arrive before pickup.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.
See your fixed priceSee the price list

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