NGO and Foundation Visitors to Stockholm

Choose the company receipt option at booking and enter the organisation's name and details rather than the traveller's own — the receipt generated afterward is made out to the organisation, with the price and VAT line shown clearly, ready to sit alongside other grant-funded expenses.

The VAT line matters for some donor reporting requirements even when the organisation isn't reclaiming the VAT itself — it's part of demonstrating that a cost is what it says it is. The receipt shows the 6% VAT rate and amount as standard, so there's nothing extra to request.

If you're arranging a transfer for a visiting colleague, board member or grantee rather than travelling yourself, enter their phone number so their driver details reach them directly, while the receipt still goes to the organisation under whichever booking contact handled it.

If several people connected to the organisation are travelling on different flights, booking each transfer separately produces one clean, dated receipt per trip — generally easier to match against a specific grant line item or reporting period than a single combined cost would be.

Programme visits are often planned well in advance, and there's no cost to booking transfers early — free cancellation up to 12 hours before pickup means an itinerary that shifts closer to the date can be adjusted without losing anything already arranged.

If you're also arranging the visitor's departure back home, book it the same way as the arrival — their own phone number for driver details, the organisation's receipt — so the whole visit, arrival to departure, is documented consistently for the same grant or programme.