Business travelBusiness travellers

Lost Your Receipt? Getting a Copy

Updated 3 min read

A receipt that seemed unimportant on the day of the trip often becomes urgent three weeks later, when an expense system is closing for the month and the one item still missing is the airport transfer. It's a common enough problem that it's worth knowing the fix before you need it, rather than hunting for a support address while a deadline runs down.

This guide covers what a copy of a Förare receipt needs to be reissued quickly, and a couple of habits that mean you're less likely to be in this position again.

On this page
  1. What to have ready when you ask for a copy
  2. How to ask
  3. Why this happens more with business trips than private ones
  4. Avoiding the problem next time

What to have ready when you ask for a copy

A receipt is tied to a specific booking, so the fastest way to get a copy reissued is to identify that booking precisely rather than describing the trip generally. The details that narrow it down fastest are the date of the ride, the pickup and drop-off, and either the email address or the card used to pay — any one of those is usually enough on its own, but the more you can give, the faster support can match it.

If you have the original booking confirmation email, forward it — the reference number in it identifies the exact trip instantly and skips the back-and-forth entirely.

How to ask

Contact support through the channels listed on the site and explain you need a copy of the receipt reissued for expense purposes, with whatever booking details you have. Because every trip's price and VAT line are already recorded against that booking, reissuing the same receipt is straightforward — it isn't reconstructed from memory, it's the same document sent again.

Why this happens more with business trips than private ones

A private trip's receipt rarely gets looked at again after the card statement clears. A business trip's does, usually weeks later once an expense report is due, by which point the confirmation email may be buried, deleted, or sent to an inbox you don't check as often on the road. None of that is a problem on our end — the receipt exists against the booking whether or not you kept the email.

Avoiding the problem next time

The simplest habit is filing the confirmation email into whatever folder or expense-tracking system you use for a trip as soon as it arrives, rather than after you land — it takes a few seconds and means the receipt that follows the ride lands somewhere you'll actually find it a month later.

If your company uses a dedicated expense app that scans forwarded receipts automatically, forwarding the post-ride receipt email to it the same day works the same way and removes the step entirely from your future self's to-do list.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

How do I get a copy of a lost receipt?

Contact support with the trip date, pickup/drop-off, and the email or card used to pay — or forward the original confirmation email if you still have it. Support reissues the receipt against that booking.

Do I need the original booking confirmation email?

It helps and speeds things up, since its reference number identifies the trip instantly, but it isn't required — the date, route and payment details are usually enough to find the booking.

Will the reissued receipt look the same as the original?

Yes — it's the same receipt tied to the same booking, showing the same price and the 6% VAT line, not a new document reconstructed after the fact.

How long after the trip can I still request a copy?

Bookings and their receipts remain on record, so a request weeks or months after the trip can still usually be matched — the more identifying detail you can give, the faster it goes.

How can I avoid losing the receipt next time?

File or forward the post-ride receipt email into your expense system the same day it arrives, rather than waiting until you're back and sorting through a full inbox.

Book your Arlanda pickup

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • A receipt with the VAT line, made out to you or to your company.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.

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