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Reimbursement in Foreign Currency: What Your Receipt Shows

Updated 3 min read

If you're claiming a Swedish airport transfer on an expense report filed in dollars, euros, pounds or any other currency, you've probably noticed the two numbers don't match: the receipt is in Swedish kronor because that's how VAT works on a Swedish purchase, and your card statement shows a different amount in your own currency because your bank converted it. Neither number is wrong — they're just measuring the same charge at two different points.

This guide explains why that happens and what to submit so an expense system or finance reviewer accepts the claim without flagging it as a mismatch.

On this page
  1. Why the receipt is in kronor
  2. What to submit for reimbursement
  3. If your expense system asks for a single figure
  4. Why this is more noticeable on a Swedish transfer than some other expenses

Why the receipt is in kronor

The transaction happened in Sweden, so the receipt is issued in Swedish kronor with the price and the 6% VAT amount both shown in that currency — that's the actual sale, and it's what Swedish tax rules require the receipt to reflect regardless of what currency your card is denominated in.

Your card statement, separately, shows what your bank actually charged you once it converted that kronor amount into your own currency, at whatever exchange rate and fee your card issuer applied on the day. That conversion is between you and your bank, not something the receipt itself records.

What to submit for reimbursement

Most expense systems want the original receipt in its original currency, which is what we issue — submit that as-is rather than trying to convert the numbers on it yourself. Attach your card statement line, if your expense policy asks for proof of the actual charge, as the second piece of evidence showing what you were charged in your own currency.

If your policy requires an exchange rate to be shown explicitly, most finance teams accept the rate implied by your own card statement (the kronor amount divided into what you were actually charged) rather than a rate you'd have to look up separately — check with your finance team on which they prefer, since practice varies by company.

If your expense system asks for a single figure

Some expense platforms want one number entered against the claim rather than two documents attached, and expect you to convert the receipt's kronor total into your own currency yourself before submitting it. In that case, using the amount your card statement actually shows is more reliable than converting the receipt using a rate looked up separately, since exchange rates move daily and your card issuer's own rate on the day is the one that actually reflects what you paid.

Why this is more noticeable on a Swedish transfer than some other expenses

A larger hotel or flight expense often gets booked and paid in your own currency from the start, so the currency question never comes up. A ground transfer booked directly with a Swedish company is priced and receipted in kronor by nature of where the purchase happens, which is why it's often the one line on an international expense claim where the receipt currency and the card currency visibly differ — normal, and not a sign anything went wrong with the booking.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

Why doesn't the receipt amount match my card statement?

The receipt shows the Swedish kronor price and VAT for the actual purchase. Your card statement shows what your bank charged you in your own currency after conversion — the two numbers reflect different steps of the same transaction.

Should I convert the kronor amount myself before submitting the receipt?

No — submit the receipt in its original currency. Most expense systems handle the conversion, or want the card statement as the proof of the converted amount instead.

What exchange rate should I use if my expense policy asks for one?

The rate implied by your own card statement is usually accepted, since it reflects what you were actually charged. Check your specific policy, as practice varies between companies.

Does the VAT line still apply if I'm claiming in a different currency?

Yes — the 6% VAT is a Swedish tax on the purchase and is shown in kronor on the receipt regardless of which currency you're reimbursed in.

Can I get the receipt issued directly in my own currency instead?

No — the receipt reflects the actual Swedish sale in kronor. Currency conversion happens on your card issuer's side, not on the receipt.

Book your Arlanda pickup

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • A receipt with the VAT line, made out to you or to your company.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.
See your fixed priceSee the price list

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