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Business travelBusiness travellers

Client Dinner, Then Straight to a Late Flight

Updated 3 min read

A dinner that runs long with a client, followed by a flight that doesn't wait, is a specific kind of evening: your pickup point isn't your hotel, your luggage is somewhere else entirely, and you need the timing right without checking your phone every ten minutes through dessert.

This guide covers booking a transfer that starts from a restaurant rather than a hotel, and how to handle luggage that's stored elsewhere until the last minute.

On this page
  1. Booking pickup from the restaurant
  2. Where your luggage fits into the evening
  3. Timing it against the flight, not the dinner
  4. A fixed price that doesn't change if the evening runs long
  5. If the client is joining you at the airport
  6. Booking the whole evening in advance

Booking pickup from the restaurant

The pickup address on a departure booking can be anywhere, not just a hotel — enter the restaurant's address directly. If you're not certain of the exact street address, the same address field that looks up hotels and airports looks up restaurants too, so search for the venue by name.

Where your luggage fits into the evening

If your bags are checked at a hotel's luggage room until the evening, the simplest sequence is to collect them before dinner and take them to the restaurant with you — book the hotel as the pickup for a trip to the restaurant, then the restaurant to the airport. A booking is one pickup and one drop-off, so if the bags have to stay at the hotel, the cleaner plan is a trip from the restaurant back to the hotel and a separate one from the hotel to the airport, rather than expecting a stop on the way.

Timing it against the flight, not the dinner

Book the pickup time working backwards from your flight's check-in and security window, not from when you expect dinner to end — a client dinner is one of the easiest things to run over schedule, and it's better to have the driver waiting a few minutes than to be the one running late. The 45 minutes of free waiting on every pickup gives some room if the table runs on, but it isn't a substitute for booking a realistic time in the first place.

A fixed price that doesn't change if the evening runs long

The price is agreed before you book and covers the route from the restaurant to Arlanda for the whole car — it doesn't change if dinner overruns within the waiting window, and there's no separate charge for the pickup point being a restaurant rather than a hotel.

If the client is joining you at the airport

Occasionally the client themselves wants to see you off, or you're travelling with a colleague heading to a different flight. That doesn't change the booking — one car takes you to the airport, and if someone else needs a separate ride afterwards, that's simply booked as its own trip once their own plans are clear.

Booking the whole evening in advance

If you already know the dinner reservation time and roughly how long it usually runs, it's worth booking the restaurant pickup as soon as your flight is confirmed rather than waiting until you're at the table — a booking made calmly beforehand is one less thing to arrange in the middle of a client dinner, and it can always be adjusted later if the evening's timing shifts.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting on every pickup, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

Can I be picked up from a restaurant instead of my hotel?

Yes — enter the restaurant's address (or search for it by name) as the pickup point when you book the departure transfer.

What do I do about luggage that's stored at my hotel?

Collect it before dinner if you can, and book the hotel as the pickup for your trip to the restaurant. If the bags must stay at the hotel, book the airport trip from the hotel instead — a booking doesn't include stops on the way.

What if dinner runs longer than expected?

Every pickup includes 45 minutes of free waiting from when the driver confirms arrival, which gives some margin — but book a realistic pickup time against your flight rather than relying on it.

Does picking up from a restaurant cost extra?

No — the fixed price covers the route you enter, whatever the pickup address is, for the whole car.

Can I get the receipt sent to my company for this booking?

Yes — choose the company receipt option and it's made out to your employer's name with the VAT line shown.

Book your ride to Arlanda

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • 45 minutes of free waiting on every pickup, from the moment your driver confirms arrival.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.
See your fixed priceSee the price list

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