For Executive Assistants: Booking Rides for Your Executive

Use your own email and phone number as the contact for the booking itself — that's where the confirmation, the pre-departure reminder and the receipt all go. The passenger's name goes in the field for who's actually travelling, so the driver knows who to expect at pickup, and the flight number goes in against that same trip.

The driver-detail message — the driver's name, phone number and licence plate — is sent directly to whichever contact is attached to the trip. If you'd rather your executive receive that message directly rather than routing it through you, use their phone number as the trip contact for that notification while keeping your own email for the booking confirmation and receipt; check with support if you need the two split that way.

Either way, your executive doesn't need the app or an account to be met correctly — the driver works from the flight number and passenger name on the booking, not from who made it.

Choose the Business category or the company receipt option when you book, and enter the company name (and organisationsnummer, if it's a Swedish entity) so the receipt after the trip is made out correctly for your finance team without anyone needing to request a correction afterwards.

There's no saved profile or standing account — each trip is its own booking — but once you've booked for the same executive once, the pattern (their name, the usual pickup addresses, the company receipt details) is quick to repeat for the next trip.

If you're arranging travel for several executives, each trip is still its own individual booking — there's no shared profile across them, but the same pattern (your own contact details, the traveller's name, the company receipt option) applies consistently to each, which keeps every executive's trip handled the same way regardless of who's travelling.