Can Your Company Reclaim Swedish VAT on an Airport Transfer?

Every receipt breaks out the price, the VAT rate (6%) and the VAT amount separately rather than showing a single total — the documentation a VAT refund claim typically needs to identify the tax paid on a specific purchase.

Choose the company receipt option at booking and enter your company's name so the receipt is made out to the business rather than to the individual traveller, which is usually a requirement for a business VAT reclaim regardless of which country's scheme applies.

Whether Swedish VAT on a purchase like this is refundable to a foreign business — and under which scheme, EU cross-border refund or the separate process for non-EU businesses — depends on rules set by Skatteverket, the Swedish Tax Agency, not by us. Their published guidance on foreign businesses reclaiming Swedish VAT is the correct starting point, and your own company's tax advisor is the right person to confirm whether your specific circumstances qualify.

VAT refund eligibility depends on facts specific to your company — its country of establishment, its VAT registration, the nature of the trip — that we have no visibility into and no basis to assess. What we can reliably provide is a correctly itemised receipt; the reclaim decision itself belongs with Skatteverket's rules and your own tax advisor.

Whatever the outcome, your tax advisor or finance team will generally want the same starting point: the receipt itself, showing the price, the VAT rate and the VAT amount separately, and made out to your company's name rather than an individual traveller. Having that ready before you raise the question with them saves a round trip of them asking for it afterwards.

If your company sends people through Arlanda regularly and is weighing whether pursuing a VAT refund across many trips is worth the administrative effort, that's a question for your finance team to weigh using their own numbers — the volume of trips, the refund scheme's own thresholds and process — rather than something this guide can answer generally. What we can guarantee on our side is that every trip, however many there are, produces the same correctly itemised receipt to work from.