Attending a Congress at Stockholm Waterfront

Enter your hotel or the congress venue's address directly as your drop-off and your flight number so the pickup follows your actual landing time — useful on a congress trip where you may be landing the morning of the first session with little time to spare.

If you're arranging transfers for several delegates, book each one against their own flight number rather than trying to fit a group onto one schedule — delegates for a large congress rarely land within the same window, and tracking each flight individually means one delegate's delay doesn't hold up anyone else's pickup.

Where a handful of delegates do land on the same flight, one larger vehicle booked for that group is simpler than several cars leaving the airport at the same time for hotels in the same small area near the venue.

Choose the company receipt option on each booking so every delegate's transfer produces a receipt made out to the organising institution or company, with the price and VAT line shown — consistent documentation across a delegation's travel costs, regardless of how many separate transfers it takes to get everyone there.

A multi-day congress usually ends with delegates scattering to different flights rather than leaving together, so book each departure transfer once individual travel plans are confirmed rather than trying to coordinate one shared leaving time. The same flight-tracked, fixed-price approach applies to the departure leg — if a session runs into the afternoon before an evening flight, the pickup can still be booked with confidence around the venue's likely finish time, with the 45 minutes of free waiting as a buffer.

Some congresses split sessions between the main centre and a secondary venue nearby for workshops or an evening event. If that applies to your programme, treat each move as its own short point-to-point booking with the correct venue address, rather than assuming the drop-off from your original arrival transfer still applies — the two venues, even close together, are still separate addresses to enter.