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Business travelSmall business owners

Small Business Owners: Keeping Transfer Receipts Tidy for Bookkeeping

Updated 3 min read

When you run your own business, there's no separate travel or finance function checking your receipts for you — whatever you hand your bookkeeper or accountant, correctly filled out from the start, is what ends up in your books. A transfer receipt that's missing the right details, or made out to the wrong name, is a small annoyance that's easier to avoid at booking than to fix afterwards.

This guide covers exactly what a Förare receipt shows and how to make sure it's set up correctly for your bookkeeping before you even take the trip.

On this page
  1. What your bookkeeping needs from a receipt
  2. Booking it as a business expense from the start
  3. If you book privately by mistake
  4. One trip, one receipt, no reconciliation needed
  5. Separating business trips from personal ones
  6. What to hand your bookkeeper or accountant

What your bookkeeping needs from a receipt

For a business expense to go into your books cleanly, most Swedish bookkeeping practice wants the price, the VAT rate and VAT amount shown separately, and — where the purchase is made as a business rather than a private expense — the company's name on the document. Every Förare receipt shows the price with the 6% VAT rate and amount broken out; whether the company name appears depends on which option you choose at booking.

Booking it as a business expense from the start

Choose the company receipt option when you book and enter your company's name (and organisationsnummer, if you're a Swedish enskild firma or aktiebolag) — the receipt is then made out to the business, ready to go straight into your bookkeeping rather than needing a correction or a note explaining it was actually a business trip.

If you book privately by mistake

It happens — you're booking on your own phone, in a hurry, and forget to switch the receipt option. Contact support as soon as possible after booking (ideally before the trip) to have it corrected, since it's easier to fix before the receipt is issued than to reissue one after the fact.

One trip, one receipt, no reconciliation needed

Because each trip is its own booking with its own receipt, there's nothing to split or apportion afterwards the way a bundled monthly bill might need — the receipt matches the trip, and the trip matches the entry in your books.

Separating business trips from personal ones

Running your own business often means the line between a business trip and a personal one isn't always obvious in your own head, even if it needs to be clear in your books. The simplest fix is deciding at the point of booking, not afterwards — choose the company receipt option only for trips that are genuinely business expenses, and book privately for anything personal, so your bookkeeping never has to guess which receipts belong where.

What to hand your bookkeeper or accountant

If you use an external bookkeeper or accountant, forwarding the receipt email as soon as it arrives — rather than saving a batch of them for your next handover — means less explaining later about which trip was which. The receipt already carries everything they typically need: the date, the price, the VAT breakdown, and the company name if you selected that option, so there's usually nothing further to add.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

Does the receipt show the VAT rate and amount separately?

Yes — every receipt shows the price with the 6% VAT rate and amount broken out, which is what most bookkeeping practice needs for a business expense.

How do I get my company's name on the receipt?

Choose the company receipt option when you book and enter your company's name (and organisationsnummer if applicable) — the receipt is made out to the business.

What if I forgot to select the company receipt option before booking?

Contact support as soon as possible, ideally before the trip — it's easier to correct before the receipt is issued.

Do I need a separate invoice for my bookkeeping, or is the receipt enough?

The receipt itself carries the price and VAT breakdown that most bookkeeping needs — check with your own bookkeeper if your specific setup requires anything additional.

Is each trip's receipt separate, or are they bundled monthly?

Each trip is its own booking with its own individual receipt — there's no bundled monthly statement to reconcile.

Book your Arlanda pickup

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • A receipt with the VAT line, made out to you or to your company.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.
See your fixed priceSee the price list

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