Förare
Business travelRecruiters

Flying Candidates in for Interviews: The Recruiter's Transfer Checklist

Updated 3 min read

Flying a candidate in for an onsite interview is as much about the experience as the logistics — a candidate who lands, finds a driver waiting with their name confirmed, and gets to your office without having to think about it starts the interview day in a better state than one who's spent the last hour navigating an unfamiliar taxi rank.

This guide covers booking on a candidate's behalf so the cost sits with the company rather than the candidate, and what to tell them in advance so the arrival itself is one less thing on an already nervous day.

On this page
  1. Booking so the candidate never pays
  2. What the candidate actually experiences
  3. Setting expectations before they fly
  4. Booking the return leg too
  5. Candidates flying in from abroad for the first time
  6. Several candidates in the same hiring round

Booking so the candidate never pays

Book using your own recruiting contact details, entering the candidate's name and flight number so the driver knows who to collect. Choose the company receipt option so the trip is paid and billed to your company from the start — the candidate isn't asked to pay and reclaim, which matters for a candidate relationship you're trying to keep positive regardless of the interview outcome.

What the candidate actually experiences

The driver-detail notification — name, phone number, licence plate — still reaches the candidate directly before pickup, so they know exactly who to look for without needing to contact your recruiting team once they've landed. Combined with the pickup following their actual flight landing time, it's a smooth first interaction with your company that has nothing to do with the interview itself and everything to do with basic reliability.

Setting expectations before they fly

A short line in your interview logistics email — that a driver will meet them with the transfer already arranged and paid, and that they'll get a text with the driver's details before landing — removes a genuine source of pre-interview anxiety for a candidate who's never been to Stockholm before.

Booking the return leg too

If the candidate's return flight is later the same day or the next, book that departure transfer as well, timed against however long the interview process is expected to run — the same fixed-price, company-billed approach applies to both legs.

Candidates flying in from abroad for the first time

For a candidate travelling to Sweden for the first time, the arrival transfer is often the first real interaction they have with your company outside emails and a video call — worth treating with the same care as any other part of the candidate experience. Knowing a driver is waiting, that the price is already settled, and that there's nothing to pay or negotiate on arrival takes one genuine source of pre-interview stress off a trip that's already unfamiliar in every other way.

Several candidates in the same hiring round

If you're flying in more than one candidate for the same role during a hiring round, book each one's transfer individually against their own flight and interview schedule rather than trying to batch them — different flights, different interview slots, and treating each candidate's arrival as its own booking keeps the experience consistent regardless of how many you're managing that week.

What every Förare booking includes

The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.

  • Flight tracked — pickup follows your live arrival
  • 45 minutes free waiting, from your driver's confirmed arrival
  • No terminal fee
  • No surge pricing, ever
  • Free cancellation up to 12 hours

Questions people ask before booking

Can we book and pay for a candidate's transfer so they don't have to?

Yes — book with your own contact details, enter the candidate's name and flight number, and choose the company receipt option so the trip is billed to your company.

Does the candidate need to contact us once they've landed?

No — they receive the driver's name, phone number and licence plate directly before pickup, so they can find their own driver without needing to reach your team.

What if the candidate's flight is delayed?

The pickup follows the flight's actual landing time, so a delay doesn't need rebooking or a call to your recruiting team.

Should we book the return transfer too?

Yes, as a separate departure booking, timed against how long the interview day is expected to run.

Does the candidate need to pay anything at pickup?

No — the price is agreed and paid at booking, so there's nothing for the candidate to pay or reclaim afterwards.

Book your Arlanda pickup

Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.

  • One fixed price for the whole car, 6% VAT included, shown before you pay.
  • Your driver's name, number and registration plate arrive before pickup.
  • Cancel free of charge more than 12 hours before pickup, refunded in full.
See your fixed priceSee the price list

Read next

All guides in Business travel