Meetings at Karolinska Institutet: Getting to Solna or Flemingsberg

Your host's email signature, the meeting invite, or the department's own website will usually name the campus or at least the building. If it doesn't, it's worth a one-line email asking — "Solna or Flemingsberg?" — before you book anything. The two sites are far enough apart that going to the wrong one isn't a short taxi hop to fix; it's a genuinely separate trip across the city.

If your meeting is at the university hospital rather than a KI department specifically, that's the Solna site — hospital and Solna campus sit next to each other.

Both campuses are large, with multiple buildings, institutes and entrances under the same broad KI name. "Karolinska Institutet, Solna" gets you to the right part of the city; it doesn't necessarily get you to the right door. Ask your host for the specific building name or street address and enter that as your destination when you book, rather than relying on the campus name alone.

This matters more on a business visit than a casual one — arriving at the wrong entrance of a large research campus, unsure which building your host is in, is exactly the kind of small stress that's easy to avoid with one extra line in your booking notes.

If you're arranging travel for a colleague or a visiting collaborator rather than travelling yourself, you can book the transfer using their name and flight number while paying and managing it from your own account, with the company receipt selected so it lands correctly in your own books.

Give us the arriving flight number and we track it live, so the pickup time follows the actual landing rather than the scheduled one — useful for a meeting where you'd rather not be explaining a flight delay to your host from the taxi rank. It also means you don't need to build in a large arbitrary buffer between landing and departing the airport; the car is timed to when you actually clear arrivals, not to a guess.