Protocol Arrivals: VIP Terminal or Regular Arrivals?
Updated 3 min read
Protocol planning for an arrival usually comes down to one practical question: does this traveller go through a dedicated VIP process, or through the ordinary arrivals hall, and does the car meet them in the right place either way? The answer to the first half depends on arrangements Swedavia and the relevant delegation or airline make directly — that's outside what a transfer booking controls. The second half, meeting the car correctly wherever the traveller comes out, is what this covers.
If your delegation has arranged separate VIP or diplomatic handling through Swedavia or the relevant authority, confirm the exact meeting point with them directly, since that process sits outside the transfer booking itself. What follows is how the car side works regardless of which exit is used.
Confirm VIP handling with Swedavia, not with the transfer
Any dedicated protocol or VIP arrival process at Arlanda — a separate lounge, an expedited path through border checks, a private exit — is arranged through Swedavia or the relevant government protocol office, not through a transfer booking. If your delegation is expecting that kind of handling, confirm the details and the exact meeting point with them directly rather than assuming it.
Once that's confirmed, tell us the meeting point in the booking notes so the driver goes to the right place from the start, rather than defaulting to the general arrivals hall.
Meeting the car at either exit
Whether the traveller comes through general arrivals or a separate protocol exit, the same booking mechanics apply: the driver's name, phone number and licence plate are sent before pickup, so whoever is receiving the traveller — you, an aide, a local contact — has a specific person and car to expect, not a rank to scan.
For a multi-person delegation, book by the seat and luggage count you actually need, and note in advance if more than one car is required so they can be planned as a set rather than assembled ad hoc.
- Confirm any VIP or protocol handling directly with Swedavia or the relevant office
- Give the exact meeting point in your booking notes
- Book multiple cars together for a delegation, with the count fixed in advance
Booking and paperwork
The Business category, with a company or agency receipt including the VAT line, is the right fit for delegation travel — the price is fixed and agreed before the trip, which matters when a schedule is set well in advance and needs to hold.
Driver identity is straightforward on our side regardless of the sensitivity of the trip: every driver holds a taxiförarlegitimation and licensed operation is the baseline, not something arranged specially for protocol work.
What every Förare booking includes
The fixed price you see before booking is the price on your receipt — 6% VAT included, whole car, not per person.
- Flight tracked — pickup follows your live arrival
- 45 minutes free waiting, from your driver's confirmed arrival
- No terminal fee
- No surge pricing, ever
- Free cancellation up to 12 hours
Questions people ask before booking
Can you arrange VIP or diplomatic handling at Arlanda?
That's arranged through Swedavia or the relevant protocol office, not through the transfer booking. Confirm it with them directly, then give us the meeting point so the driver goes to the right exit.
Can we book several cars for a delegation together?
Yes — note the number of cars and passengers you need and we'll plan them as a set rather than as separate ad hoc bookings.
Is there a company or agency receipt available?
Yes — choose the Business category at booking and the receipt, with the VAT line, is issued to the company or agency.
Are drivers vetted for this kind of work?
Every driver operates under a licensed Swedish taxi operation and holds a taxiförarlegitimation — the same standard baseline that applies to all our bookings.
What if the meeting point changes on short notice?
Use the driver's phone number, sent before pickup, to update them directly, or contact us as soon as the change is known.
Book your Arlanda pickup
Enter the address and you will see the price for the whole car before anything is paid. No account needed. The company receipt is preselected for you.
- One fixed price for the whole car, 6% VAT included, shown before you pay.
- Your driver's name, number and registration plate arrive before pickup.
- Cancel free of charge more than 12 hours before pickup, refunded in full.
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