A Touring Band Landing at Arlanda: People, Guitars and Backline

Every vehicle category has a combined luggage budget in units rather than a fixed number of "bags" — a large case counts as two units, a cabin-sized bag as one. A hard-shell guitar case or a smaller pedal-board case behaves like a large checked bag for this purpose; treat it that way when you're adding up your group's total rather than assuming instrument cases are exempt from the count.

Add up passengers, personal luggage and every instrument or equipment case together before you choose a category, and put the full list in your booking notes — a keyboard flight case, a cajón, however many guitars, whatever it actually is. We'd rather size the car correctly before you land than have it come up short at the kerb.

• Count every instrument case as luggage against the vehicle's combined unit budget, the same as a large suitcase
• List everything specifically in your booking notes — case sizes, quantities, anything oversized
• Add your merch boxes and personal bags to the same total, not as an afterthought

For a smaller act — a duo or a three-piece with a modest backline, a couple of guitars, a bass, maybe a small pedal case — our eight-seat Minibus category, with its larger combined luggage budget, is often genuinely enough for the band and their gear in one vehicle.

A full band with a drum kit in flight cases, multiple amp heads and cabinets, or a genuine backline beyond guitars and pedals is usually more than any of our passenger vehicle categories can honestly carry alongside the people travelling. If that's your situation, say so clearly in your booking notes before you pay — we'd rather tell you honestly that it doesn't fit than send a car that turns your load-in into a struggle.

We run licensed passenger taxis, not freight vans or dedicated tour transport, so a full backline — drum kits, amp cabinets, substantial flight cases — genuinely needs a vehicle category outside what we offer. In that case, arranging separate freight or a dedicated tour vehicle for the gear, and booking us for the people and their personal luggage, is the honest split rather than trying to force everything into one car.

If you're not sure which side of that line your load falls on, describe it in the booking notes before you pay — better to find out in advance than at the kerb with a loaded trolley and a soundcheck to make.

The price is for the whole vehicle, not per passenger, and your receipt shows the price with the VAT line separated, made out to the band, the venue or the touring company as needed — one clean document for the tour manager's expenses rather than several to reconcile.