Group Arriving on Several Flights: Planning the Pickups

It's tempting to think of a group arrival as one event with one pickup, but if people are landing on different flights, at different times, sometimes hours apart, that's really several separate arrivals happening to belong to the same trip. Booking one transfer per flight, each tracked against the specific flight it's meeting, is far more reliable than trying to combine them — a single booking can only track one flight number at a time.

Once you know who's on which flight, size each booking to the number of people and luggage actually arriving on it — a Standard car for a couple, an SUV / XL for a family or small group with more luggage, a Minibus if several people from the same flight are travelling together with a full set of bags. There's no need to book the same category for every flight if the groups on each one are different sizes.

For each flight, book with that group's actual flight number so tracking follows the real landing rather than a guessed time — this matters more with staggered arrivals, since a delay on one flight has no effect on the others and each needs to be handled on its own terms.

If you're the one organising everything, you can book each leg on the travellers' behalf using their flight details, so nobody in the group has to arrange their own transport, and you keep the whole picture in one place.

• One booking per arriving flight, not one booking for the whole group
• Size each car to the people and luggage actually on that flight
• Book with the real flight number for each leg so tracking follows the actual landing
• Book on behalf of travellers if you'd rather organise it all yourself

Even when every flight is heading to the same hotel or address, each still needs its own booking and its own car — the shared destination doesn't change the fact that different flights land at different times and need to be tracked separately.