Researchers Arriving with Samples or Equipment

Any samples, biological material or specialist equipment you're carrying that requires declaration or a permit is a matter between you, your institution and Swedish customs — that process is entirely separate from a transfer booking and needs to be sorted before you fly, not worked out at the airport. Official Swedish customs (Tullverket) sources are the right place to check exact requirements for what you're carrying.

Once you're through customs with everything properly declared, the transfer picks up from there — getting you and your equipment to your destination without anything further to manage on the compliance side.

If what you're carrying needs to stay upright, avoid being stacked under other luggage, or simply needs more careful handling than an ordinary suitcase, say so in the booking notes — the same way you'd flag an oversized bag. We'd rather plan the car and the loading around it than have it discovered at the boot.

If temperature matters — samples that need to stay cool, for instance — that's genuinely outside what a standard passenger vehicle can guarantee, so be realistic about timing and any cooling you're bringing yourself (an insulated container, ice packs) rather than assuming the car provides it.

Your flight is tracked from booking, so the pickup time follows your actual landing — useful when customs declaration or specialist baggage collection can add real time beyond what an ordinary passenger would spend in arrivals.

• Handle customs declaration and any permits directly with Swedish customs before you fly
• Note fragile, upright, or carefully handled equipment in your booking notes
• Bring your own cooling (insulated container, ice packs) if temperature matters — the car doesn't provide it

The Business category, with a receipt including the VAT line made out to the institution, fits how research travel is usually reconciled — the price is fixed and agreed before you fly, whatever the exact route or traffic on the day.